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ARCHITECTURAL REQUEST FORM

** allow 30 days for a reply**

ARC Review Request Form.pdf

(PDF — 497 KB)

  • A $10.00 fee, payable by check or online to Fern Meadows HOA must be submitted with this application. Approvals will NOT be given until the fee is paid. NO CASH ACCEPTED.
  • You must be current with your annual assessments and NOT have any outstanding violations.
  • All approved projects must be started within 90 days of approval or a new request must be submitted
  • One (1) project per ARC Request
  • Homeowner Association Meetings are held on the 3rd Tuesday of each month at 7:00 p.m. at the Park/Gazebo. ARC meetings immediately follow the HOA Meeting.
  • Applications may be emailed to fernmeadowsarc@gmail.com
  • Online payments can be made at: https://fcb1923epay.com/#/person/find/ to be directed to the payment screen:

Co ID:FMHA

Location ID: FMHA

Account #: use your three-digit address

The acceptable standard for appearance of property within Fern Meadows HOA (FMHOA) is based on Declaration of Covenants and Conditions and Restrictions (CC&R’S) and is legally binding upon each residential property owner. The CC&R’s require that an owner of property within the community obtain prior written approval for any exterior alteration or addition to their property. All requests are subject to the Fern Meadows CC&R's, as well as rules and guidelines of the applicable subdivision. Please make sure you have read and understand the rules prior to completion of any Architectural Request.  

Approval of your request is based in part on the information stated herein. Failure to answer all questions fully and accurately, ambiguity in design or faulty measurement may result in denial of your request. It is recommended that any project that consists of more than just a minor improvement should be completed by a Florida-licensed contractor who is fully insured, carries Workers’ Compensation Insurance, and is in good standing with the Florida Department of Business & Professional Regulation (DBPR). 

PLEASE READ THE FOLLOWING TERMS & CONDITIONS CAREFULLY BEFORE SIGNING:

Architectural Review Form

Name:

Property address:

Phone number:

Email Address:

Work to be done:

SEE BELOW FOR SAMPLE SUBMISSION. Provide the following: (These items will not be returned but will become the property of FMHOA and will be placed in members file.)

Please provide a detailed description of the project:

Does this project require City Building Permit?

Does this project require Public Notice?

Will there be a change in height of existing structure because of your project?

3. Will your project block the view of the common area of another homeowner?

Have you checked for easement encroachment?

Estimated start date:

Estimated completion date:

I UNDERSTAND THAT NO WORK SHALL COMMENCE UNTIL WRITTEN APPROVAL IS RECEIVED. IF WORK IS BEGUN WITHOUT PRIOR WRITTEN APPROVAL, I UNDERSTAND IT IS IN VIOLATION AND I MAY BE ASKED TO REMOVE IT.

All applicable codes and regulations will be followed and all necessary permits will be obtained and included with this request. I have read and understand all applicable sections of the FMHOA Governing Documents (CC&R’S)

I agree to notify FMHOA ARC upon completion of this project. I understand that the office may conduct a follow-up inspection to ensure completed project is in compliance with request as approved.

Electronic Homeowner Signature (Required):

PLEASE NOTE THAT SAMPLES MUST BE SUBMITTED VIA EMAIL AT:

FERNMEADOWSARC@GMAIL.COM

OR MAIL:

FERN MEADOWS HOMEOWNERS ASSOCIATION

PO BOX 237915

COCOA, FL 32923

OR IN PERSON TO THE ARC CHAIRPERSON

Solar Systems: FMHOA Member agrees and is responsible for the maintenance and upkeep of all solar system components and apparatuses associated with the solar system, and any conditions advised by the manufacturer regarding maintenance and operation, including and not limited to, any maintenance or other accompanying provisions stated in the governing documents of the association. Member also takes full responsibility for any issues pertaining to or resulting from the solar system, and must address any potential adverse effects prior to installation, including but not limited to, noise, glare, location, design, color, heat, etc., of panels and apparatuses associated with the solar system and its mechanicals, and holds the association harmless to any adverse actions or effects regarding the solar system from neighbors, governmental officials, or any other potential party. 

Blueprint Review: (Applies to Blueprint submittal) The Committee’s review and approval is limited to, and only pertains to, the items described and spelled out on the front of this form, or on an attachment clearly specifying each requested improvement or change. The fact that any “other” information, improvement, or modification that is not clearly spelled out or clearly shown on the plan(s) submitted does not mean that it is considered a part of the submittal, and may be rejected by the committee after modifications commence. 

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